Terms and Conditions

Terms of Use

Welcome to the official website of the International Architecture & Design Awards 2025 (“IAD Awards”). These Terms of Use govern your access to and use of our website and services. By using the site, registering, or submitting a project, you agree to comply with these terms in full.

1. Registration and Project Submission

  • Participants register for the IAD Awards by completing the registration form and submitting payment via Stripe or PayPal. No user accounts are required.
  • After payment, a registration key will be sent to your email. This key is required to access the project submission form.
  • If you lose your registration key, you can retrieve it using your registration email via the restore key form.
  • Collected data includes your full name, email, billing address, company name and tax number (if applicable), project title, project status (built or concept), and selected nominations (categories).
  • Personal data such as names and emails will not be published.
  • Projects may only be submitted once per registration key. Ensure all materials and information are correct and final before submission.

2. Eligibility

  • Projects must not be older than seven years from the date of their registration for the IAD Awards.
  • Projects that participated in previous editions, including winning entries, are eligible to enter again.
  • The competition is open to individuals aged 18 and older and to companies with a valid tax number. Submitted registration details will appear on the invoice and cannot be changed after submission.

3. Payments and Refunds

  • Entry fees are required for participation.
  • Payments are accepted via Stripe and PayPal.
  • By submitting payment, you agree to these Terms.
  • All payments are final and non-refundable.
  • Registration fees include 23% VAT for individuals. Companies using a valid tax number are subject to reverse charge VAT. In both cases, the total registration fee remains the same.

4. Entry Deadlines and Fees

Period Registration Fee Additional Category Additional Entry
Early Bird (until 6th December 2024) 120 80 120
Advance (until 10th January 2025) 150 90 150
Standard (until 7th February 2025) 180 100 180
Extended (until 7th March 2025) 210 110 210
Late (until 15th April 2025) 240 120 240

To support participants in different time zones, the deadlines for registration and submission are extended to 12:00 PM (UTC+2) the day after each official closing date.

Students are eligible for a discounted registration rate. Their entries follow the standard submission process. The organizer will internally classify eligible projects into a dedicated student category.

5. Awards Schedule and Announcements

  • The IAD Awards process includes the following stages: Registration, Project Submission, Evaluation, Winners’ Announcement, and Trophy Ordering. Dates may be adjusted as needed.
  • Winners will be announced on 16 May 2025 and listed on the official winners page: https://ad-c.org/winners/.
  • Winners will receive a digital kit via email including a certificate, digital banners, and logos.
  • As the process is automated, emails may be blocked by your email provider. Please check your Inbox and Spam folders.
  • If your project appears on the winners page but you have not received an email, please contact us as soon as possible.

6. Evaluation and Jury Process

  • All projects undergo a preliminary review to ensure compliance with content and format requirements.
  • If only one project is submitted in a nomination, it will automatically be awarded First Place.
  • All other projects are evaluated by the jury on a dedicated judging platform.
  • Each juror scores projects based on the following three criteria:
    1. Innovation & Originality
    2. Design & Aesthetic Quality
    3. Functionality & Spatial Integration
  • Each criterion is scored from 1.0 to 10.0, including decimal values (e.g., 7.5).
  • Final scores are calculated as an average of all scores received.
  • Awards are presented in four levels: Platinum, Gold, Silver, and Bronze.
  • The organizers reserve the right to:
    • Split nominations if necessary for fair assessment.
    • Reassign a project to a more suitable nomination if it increases the project’s chances without affecting existing winners.

7. Trophy Orders

  • Ordering trophies is optional and must be done within 30 days of the winner announcement.
  • Winners may order multiple trophies.
  • The current price per trophy, including shipping, will be clearly listed on the trophy order page.
  • Production and delivery times range from 7 to 14 weeks. While we strive for prompt delivery, delays may occur.
  • All trophy orders will be sent to production in one batch after the order deadline. Therefore, ordering a trophy after the deadline will not be possible.
  • Once shipped, the recipient is responsible for tracking, customs, and any required documentation.

8. Rights and Intellectual Property

  • Participants retain full copyright to their submitted projects.
  • By submitting, participants grant IAD Awards a perpetual, non-exclusive right to publish and promote the content on its platforms and those of media partners, starting from the date of project submission.
  • Participants must confirm they hold the legal rights to grant this permission.

9. Submission Guidelines and Content Restrictions

  • Submissions may include text, drawings, diagrams, photographs, renderings, collages, and similar materials.
  • Submit high-quality images (minimum 1080 × 1080 pixels, max 5 MB per file).
  • Do not include names, logos, or any identifying elements—unless entering the Logos or Branded Content category.
  • The cover image must be submitted in a 1:1 (square) format. You may crop it directly in the submission form.
  • Images will be compressed for display. Avoid small visuals or fine print; all information should remain clear without zooming.
  • Selected images may be used for promotions or published on the project’s landing page. We do not guarantee publication of all images.
  • Each submission must include a concise summary of the concept, objectives, and key project elements, and follow the guidelines provided on the submission page.
  • Entries violating anonymity or content rules may be modified. Submissions that severely breach the rules may be disqualified at the discretion of the organizers.
  • All submissions must be in English. If your project is in another language, provide an accurate English translation.

10. Late Submission Policy

  • The submission deadline is 15 April 2025. Projects not submitted by this deadline may be excluded from participation at the discretion of the organizers.
  • If a project is not submitted on time, IAD Awards may use publicly available sources (e.g., websites or social media) to complete the presentation.
  • If such a project wins, the participant will have the option to update or improve the final submission.

11. Technical and Behavioral Restrictions

Users must not:

  • Submit false or misleading information
  • Spam or abuse the submission system
  • Interfere with the website’s functionality
  • Copy or extract data or content from the site
  • Contact jury members in an attempt to influence the outcome of the competition. Projects associated with such actions may be disqualified.

12. Jurisdiction and Dispute Resolution

  • These Terms are governed by the laws of Poland.
  • Disputes will first be resolved amicably. If not resolved, they will be handled by the competent Polish courts.

13. Modifications

IAD Awards may modify these Terms at any time. Continued use of the site constitutes acceptance of the updated Terms.

14. Contact

This website is operated by:
Digital Art Group sp. z o.o.
Registered in Poland, Rybitwy str. 22/318, 30-722 Krakow.
VAT ID: PL6772449938
Email: [email protected]
Main Website: https://ad-c.org/

Thank you for participating in the International Architecture & Design Awards 2025.